Note Workspace

TODO (New Screenshot): Note workspace (App 2.0) Include: left media list, center transcript editor, right AI panel, and export controls. Suggested filename: note-workspace-v2-en.png

Scope

The Note page is the central workspace for post-transcription processing:

• Media list and filtering
• Transcript view/edit
• Side-panel AI chat and notes
• Export workflows

Use Cases

• Meeting summary curation
• Study material review
• Subtitle/script preparation for content teams

Steps

1. Complete any transcription task.
2. Open the target media in Note.
3. Review and edit transcript sections.
4. Use AI chat for summaries, polishing, or Q&A.
5. Export output in text or subtitle formats.

Recommended 15-minute Flow

1. First 3 minutes: fix proper nouns, numbers, and speaker-critical errors.
2. Next 7 minutes: generate summary + action items with AI Chat.
3. Last 5 minutes: export by purpose (Markdown for docs, SRT/VTT for video).

Term Explanations

• Asset: one transcription task with source media and derived outputs.
• Note body: curated final content; treat this as the source of truth.
• AI session: analysis workspace; key outputs should be promoted into Note body.

Real Scenario: 20-minute Post-Meeting Closeout

1. Split transcript by speaker/topic and fix critical entities first.
2. Ask AI chat for decision summary, action items, and open questions.
3. Promote reviewed outputs into Note body, then export to your team channel.

This workflow turns raw transcript text into actionable documentation quickly without losing traceability.

Common Mistakes

• Mistake 1: Keeping only AI summary and dropping source context.
  Fix: keep both transcript and curated summary for auditability.
• Mistake 2: Exporting before terminology normalization.
  Fix: standardize names/terms first, then export externally.
• Mistake 3: Mixing unrelated projects in one workspace.
  Fix: separate by team/project to improve retrieval and governance.

FAQ

Q: How are AI chat and notes related?
A: AI chat provides contextual assistance, while notes store your final curated content.

Q: Can I access all notes across workspaces?
A: Data is scoped by workspace by default.

Q: Which export format should I use?
A: TXT/Markdown for reading workflows, SRT/VTT for video subtitle pipelines.

Limitations

• Status: Stable (non-Beta); UI details can evolve across app versions.
• AI service access and quotas depend on account entitlement.
• Large media libraries may need stronger hardware for smooth browsing.
• Export options can vary by version and settings.
• Platform: Windows and macOS share the same core Note workflow, while shortcut habits and text rendering may differ.